Top Advantages of Outsourcing Your Work

by Business

Outsourcing is the most popular word nowadays for the businesses to lower the costs, innovate and grow by handling important functions only.  From small business to large organizations can use outsourcing to help their business grow and expand while keeping costs as low.

This article takes you at the advantages of outsourcing and value offered by an offshore partner or virtual assistant.

Here are top benefits from the outsourcing:

  1. Concentration on Core Business
  2. Cost Reduction
  3. Increased Productivity
  4. Saving on Infrastructure and Technology
  5. Experts and Experience
  6. Time-Zone Advantage
  7. Faster and Better Services
  8. Competition Advantage
  9. Knowledge Sharing

Concentration on Core Business

Outsourcing will free up your time to focus on business strengths, allowing internal employees to focus on key tasks and future strategy to improve performance.

Cost Reduction

With outsourcing you can get your job done at a lower cost and at better quality from the experienced people. There is a cost savings of around 60% by outsourcing your work to countries like India.

Increased Productivity

When you outsource your work to an experience service provider, they will deliver complex outsourcing projects with expertise. This helps to an increase in productivity and efficiency of the business.

Saving on Infrastructure and Technology

Outsourcing removes the requirement for investment in infrastructure and technology as the outsourcing partner accepts the accountability of the business processes and hence develops infrastructure for the same.

Experts and Experience

You no longer need to spend in recruiting and training resources to get the work done when you appoint an outsourcing service provider. Outsourcing agencies will handle highly skilled resources and train them to get your work done on timely manner.

Time-Zone Advantage

This interesting benefit gives you the advantage of nonstop business tasks. When you are outsourcing with different time-zoned service provider then you can get your job done while you are closed for the day and work being delivered the next morning.

Faster and Better Services

Improve your service offerings with quality deliverables and decrease the lead time it takes for your item to arrive at the market. In this way you would be quicker in getting your thoughts changed over into items and better at delivering.

Competitive Advantage

If you are a small or medium sized business, then simply you do not have same range of resources as larger organizations. By outsourcing, you can keep yourself in competition with bigger companies in terms of services to the customers.

Knowledge Sharing

Outsourcing allows the business to share knowledge and best practices with each other.

Summary

Businesses often consider about outsourcing entirely in terms of cost savings, but outsourcing can do more than just lower expenses. As your business grows, outsourcing can be a way to promote, innovate, and access new skill sets that reposition your company in the market.

Aardenco can help grow your business, save your money and keep up with the latest technology. It is important to choose the right outsourcing service provider.

Virtual Bookkeeping For Your Business

by Business

What is Virtual Bookkeeping?

Virtual bookkeeping is a process to remotely handle the daily financial tasks of the business by an accounting expert. These tasks include reporting transactions, accounts payable and receivable, reconciliation of bank and credit card accounts, invoices and receipts management, handling payroll, etc.

Why you need a Virtual Assistant for Bookkeeping?

If you consider hiring a VA for your bookkeeping tasks, the person must provide accurate, reliable, comprehensive, and timely work.

The main difference is that an in-house bookkeeper needs to be present in your office to perform the tasks, while a virtual bookkeeper manages everything remotely using cloud-based software. As VA will use cloud-based software to manage your bookkeeping task, you can access your records and reports anytime being safe and secure.

You can hire a virtual bookkeeper as a full-time or part-time or outsource your work to a bookkeeping service provider. If you outsource a bookkeeping service with an agency, you will get the advantages of working with specialists and the ability to cover extra accounting and bookkeeping tasks depending on the situation.

Virtual bookkeeping is a good match for the organizations that are willing to go paperless and use cloud software to replace the requirement for physical paper invoices and receipts.

Bookkeeping is not an easy task, and it takes a lot of time and effort to manage it accurately. Thus, businesses find these tasks are difficult and time-consuming. A virtual bookkeeper is a best-fit option here to manage these tasks cost-effectively.

The main reason for outsourcing bookkeeping work is getting the time for yourself or the staff to focus on other core activities. And most important money saver too. 

Who should use Virtual Bookkeeping Services?

Because of a huge pool of professionals available in the market, any business owner or entrepreneur will find virtual bookkeeping a suitable alternative to in-house services.

  • Small businesses –

A small business does not need a full-time employee to handle bookkeeping tasks as it is not advisable for them to afford employees with the required skills at affordable costs. Instead, hire a virtual assistant and pay them only for the work you required.

  • Businesses growing rapidly –

Increases in numbers of customers and financial transactions create the complexity and support hours to handle bookkeeping. When you work with the bookkeeping service agency, their team probably has the bandwidth to take on additional work as and when you need it.

  • Businesses with uncommon business models –

It can be difficult to find somebody with the right bookkeeping experience who lives nearby to your working environment, especially if your business has an unconventional business model or is part of a specialized industry. In this case, you work with a virtual bookkeeping provider who has experience with your specific bookkeeping needs.

  • Businesses operating in multiple locations –

When the business has multiple workspaces, in-house bookkeeping professionals are not an efficient solution. Having a single bookkeeper who works for each workplace means time wasted traveling and hiring a bookkeeper for each location is also a major expense. On the other hand, a virtual assistant handle work for all the locations remotely and you can see a complete picture of how your business is performing.

Conclusion:

Accounting and bookkeeping are an important part of any business but also complex and require time and specific skills. Without having proper knowledge for bookkeeping there might occur many errors and it leads to a decrease the business performance.

Aardenco is a reliable bookkeeping service provider for small to high-sized businesses. Check our outsourcing services and connect with us for more information.

What Does Virtual Assistant Normally Do? Why Should You Hire A Virtual Assistant For Your Business?

by Business

It is a well-known fact that the virtual assistant industry has developed over the last couple of years.

But why hire a virtual assistant? How will they have benefited to you and your business?

In this article, we will help you to show top reasons to hire a virtual assistant.

What is a Virtual Assistant?

A virtual assistant is a person who offers various types of assistance to organizations from a remote location. They are not in-office employee, they can get to the fundamental information and tools to do the work virtually.

Virtual assistants were independently employed people who specialized in doing tasks. Nevertheless, as the virtual assistant industry has developed, now you have VA organizations that give you virtual assistants for a range of services such as:

  • Back Office Admin Support
  • Customer Support (Voice / Non voice process)
  • Accounting and Bookkeeping
  • Market Research
  • Digital Marketing
  • Social Media Marketing
  • E-commerce Support
  • Sales & Procurement Support
  • Graphic Designing

….and many more services.

When to outsource your work?

You can hire outsourcing service provider in any situation from below.

  • Things you hate doing.
  • Things you cannot do yourself.
  • Things you should not be doing.

Here are the top reasons to Hire a Virtual Assistant for Your Business

  1. Reduced Costs

Most business owners hire a virtual assistant to reduce their overhead costs.

Lower Operating Cost

Rather than recruiting a full-time employee to do a little work, you can hire a virtual assistant to do it for you. As they normally charge on task basis, you just need to pay them for work that is really done.

Furthermore, as they are working remotely, you no need to pay for overheads like their internet connection, PC or other office space related costs.

Lower Training Cost

You can also save money on training costs by employing virtual experts.

At the point when you hire a first-time employee, you will need to contribute a lot of time and assets into training them for various parts of their work. On the other hand, as virtual assistants just work on specific assignments that they have expertise, you will no need to stress over training them.

  1. Boost Efficiency by Outsourcing Non-Core Tasks

Businesses deal with many non-core activities like sending emails, handling customer queries, data entry, accounting, market research. While these are necessary items but there is no need to be done by in-house team. Assigning your in-house employees to do these items takes time they could be spending on things that should be done by person.

By approaching your non-core tasks to a VA with the correct skills, you do not need to stress over dealing with these tasks in-house. This allows you to put your time and assets into duties that should be finished by your in-office group.

  1. Reduced Risk in Scaling Operations

Perhaps you are at a point with your business when you are not completely sure what will happen next.  The numbers are pointing towards development, but you do not have a clear idea when or how fast that will occur.

This is another circumstance where a virtual assistant could be the ideal arrangement.

Maybe than taking on new employee, hiring a VA would assist you with dealing with your work volume without breaking your spending plan. On the off chance that business grows, and you need more assistance, simply hire another VA to see you through the progress.

  1. Offer 24×7 Customer Service (Voice / Non Voice)

Many businesses have a customer base from all over the world.  When your business and staff are just situated in one region, adapting to worldwide necessities and different time zones can be worrying.

As VAs are based remotely, you can hire them across the globe to help different time zones. This way, you and your staff can enjoy life after hours and VA will handle customers 24×7!

  1. Time For Strategic Thinking

As virtual assistant can play out your non-core items, you have more time to concentrate on developing your business. Rather than spending time and resources in doing everyday activities, you can invest it to think strategically about the business for better performance and long-term success.

Now you know how useful a virtual assistant can be for your organization, what is preventing you from hiring one? Just go ahead and check for more information about us and outsourcing services provided by our expert VA’s.

Contact now for the first free consultation.

Outsourcing Is The Best Method To Increase The Business Growth

by Business

Outsourcing is a business practice in which services or job functions are distributed to a third party to handle. An outsourcing initiative with a technology provider can involve a range of operations, from the start-up of the IT function to discrete, easily defined components. Industry experts consider it as a permanent continuing service that is not restricted by a particular season or trend. It has been continuing to serve businesses year after year with better technology and great resources.

In many of the surveys, it has found that every business either it is a small or big organization, they are outsourcing their few or complete different kind of processes. More than 31% of businesses do an outsource for the sole reason of reducing their resources internally. Whereas 28% practices so that they can focus on their core activities while everything else gets handle by a third party.

Here are the top reasons companies use outsourcing companies to strengthen their business:

  • 57% of businesses outsource to enable focus on their primary business,
  • 47% of businesses outsource to address capacity issues, and
  • 31% outsource to improve service quality.

In this blog, we will discuss some of the challenges that businesses are facing and how outsourcing will help.

Affordable & Quality Sources:

Acquisition of new sources in the company is not always the correct decision for business operation. All the new resources need training modules to understand the company process in depth. These new resources are only able to work when they can understand entire business functions fully and this entire process involves heavy budget spending on recruitment and training.

Uncertainty of newly hired resources is a major drawback. You never know in advance that the resource you have hired is able to meet your exact requirement or not. Even do not have surety that they will stay with the company for a long time or not. If the newly hired resource does not stay for a longer period then every single penny spent on recruiting and training them with every effort involved in them goes waste. You never know the hired person is going to meet your expectation and achieve the role they were hired for a certain purpose.

The best benefit for sourcing resources from a third party is the flexibility to change the resources. If the outsource resources are not working on point, businesses have the right to change them or ask them to change the pattern of the work to meet their needs.

Once you outsource your jobs to a consistent and reliable third-party vendor, you always get professional resources. The third-party resources are well trained on a timely basis for the job they do. They are specialists with skillset, knowledge, and experience in their various sectors of the work. Third-party resources are always having a specific license for the work they provide. Third-party resources always work with a group of experienced resources who are experts in various processes, and they have the ability to pull extra skills to do the jobs. This is not possible with the in-house employees that work with a specific skill set in the organization.

Organizing Processes:

The technology is changing every year, hiring new employees, and training them is always not the best scenario and one cannot afford to keep changing and updating the employee. With outsourcing, businesses do not need to worry about how they are going to manage and maintain one of themselves. The outsourcing provider gives access, flexibility, and resources to use technology for the best for your business. The resources which the businesses are not able to afford internally can be managed by third-party sourcing.

The outsourcing services are available at affordable charges. Maintain your processes and allow your internal resource’s free time to concentrate on the core work and process of the business.

Focus on what is most important to Outsource!

In major of the companies, there are thousands of different tasks, roles & responsibility that consume much time than other important work. All this time gets wasted and the work which is important is not done effectively. Thus, that work needs to be done again which means wastage of more time and doing it all again. As a business prospect, you have a certain skill set but not all the skill sets to complete these tasks accurately. In-house resources can be good with interaction but not good with finances. Every time you try to manage the work which does not match your skills and that all is waste of the time and money. To resolve all this time & money-consuming task which need to be reworked, the third-party outsourcing is the best option to work with.

If you keep yourself oriented to the task which is not important, then you will not get enough time to deal with the important task to be performed. By outsourcing your lesser important task, you get more time and can focus on the important task which needs more attention i.e., marketing of the product, focusing on financial aspects, connecting with the customer etc.

You can save money, effort, energy and instead allow you to work on better roles.

Concluding words

The current marketplace is difficult: if you are not outsourcing, you are out of the market. But if you outsource imprudently, you are out of money, the desired project, and emotional stability. Outsourcing can become successful only when you aggressively work to avoid the causes of risks of outsourcing.

If you are looking for a virtual business partner which can provide outsourcing services with the latest technology to support your business growth, then call us now to understand how you can transform your business with our solutions and aspire to reach your vision.